Privacy policy.
This is the privacy notice of designarchivistliving.com
Introduction
This is the privacy notice of Design Archivist Living.
The following explains what data may be collected on our website and online archive, such as contact form submissions, newsletter sign-ups, analytics, cookies, comments, embedded content, and email addresses.
About Us
Design Archivist Living is an independent online exhibition and a research archive.
We respect the privacy of our visitors.
This website may collect basic information when you choose to contact the site, subscribe to updates, leave a comment, or otherwise share information directly. This may include your name, email address, message content, or other details you choose to provide.
If you would like to ask about your personal information, request that your details be removed, or contact the site about privacy matters, you can write to editorial@designarchivistliving.com
Personal data we process
1.How we obtain personal data
The information we process about you includes information:
you have directly provided to us
that we gather from third party databases and service providers
as a result of monitoring how you use our website or online archive
2. Types of personal data we collect directly
This information is used only to respond to your message, manage correspondence, share updates you have requested, or support the operation of the website.
When you use our website, we ask you to provide personal data. This can be categorised into the following groups:
personal identifiers, such as your first and last names, your title.
This website may collect basic information when you choose to contact the site, subscribe to updates, leave a comment, or otherwise share information directly.
This may include your name, email address, message content, or other details you choose to provide.
account information, including your username and password
payment information, such as a debit or credit card number and expiry date and bank account details when required
records of communication between us including messages sent through our website, email messages and telephone conversations
marketing preferences that tell us what types of marketing you would like to receive
3. Types of personal data we collect from third parties
We confirm some of the information you provide to us directly using data from other sources. We also add to the information we hold about you, sometimes to remove the need for you to provide it to us and sometimes to assess the quality of the information you provide.
The additional information we collect can be categorised as follows:
information that confirms your identity
information that confirms your contact information
reviews and feedback or messages received as comments
unsolicited complaints by other users
4. Types of personal data we collect from you
By using our website and our archive, we process:
your username and password and other information used to access our website and our archive
information you contribute on our website or archive or online community
your replies to polls and surveys
technical information about the hardware and the software you use to access our website and use our archival projects, including your Internet Protocol (IP) address, your browser type and version, and your device’s operating system
usage information, including the frequency you use our online resources, the pages of our website that you visit, whether you receive messages from us, and whether you reply to those messages
information that includes the details of the archive and us, and access to the website
your preferences to receive marketing from us; how you wish to communicate with us; and responses and actions in relation to your use of our services.
5. Our use of aggregated information
We may compile information, such as statistical or demographic data, for any purpose. Anonymous information is that which does not identify you as an individual. Aggregated information may be derived from your personal data, but is not considered as such in law because it does not reveal your identity.
For example, we may aggregate usage information to assess whether a feature of our website is useful.
However, if we combine or link aggregated information with your personal data so that it can identify you in any way, we treat the combined information as personal data and will use it in accordance with this privacy notice.
6. The bases on which we process information about you
The law requires us to determine under which of six defined bases we process different categories of your personal data, and to notify you of the basis for each category.
If a basis on which we process your personal data is no longer relevant then we shall immediately stop processing your data.
If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.
7. Information we process with your consent
By browsing our website or requesting more information from our archive, you consent to us processing information that may be personal data.
Wherever possible, we aim to obtain your explicit consent to process this information, for example, we ask you to agree to our use of non-essential cookies when you access our website.
If you have given us explicit permission to do so, we may, from time to time, pass your name and contact information to selected associates whom we consider may be helpful to your inquiry.
We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.
You may withdraw your consent at any time by instructing us at editorial@designarchivistliving.com. However, if you do so, you may no longer be able to use our website.
Design Archivist Living aims to obtain and keep your consent to process your information. However, while we take your consent into account when deciding whether to process your personal data, the withdrawal of your consent does not necessarily prevent us from continuing to process it. The law may allow us to continue processing your personal data, provided there is another basis on which we may do so. For example, we may have a legal obligation to do so.
8. Information we process for the purposes of legitimate interests
We may process information on the basis that there is a legitimate interest, either to you or to us, of doing so.
Where we process your information on this basis, we do so after having given careful consideration to:
whether the same objective could be achieved through other means
whether processing (or not processing) might cause you harm
whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so
For example, Design Archivist Living may process your data on this basis for the purposes of:
improving the functionality of the website
record-keeping for the proper and necessary administration of our projects, archive, and website.
responding to unsolicited communication from you, to which we believe you would expect a response
preventing fraudulent use of our research and related information presented on our website
exercising our legal rights, including to detect and prevent fraud and to protect our intellectual property
protecting your interests where we believe we have a duty to do so
9. Information we process because we have a legal obligation
Sometimes, we must process your information in order to comply with a statutory obligation.
For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
This may include your personal data.
10. Information we process to protect vital interests
In situations where processing personal information is necessary to protect someone’s life, where consent is unable to be given and where other lawful bases are not appropriate, we may process personal information on the basis of vital interests.
For example, we may inform relevant organisations if we have a safeguarding concern about a vulnerable person.
How and when we process your personal data
11. Your personal data is not shared
We do not share or disclose to a third party, any information collected through our website.
12. Information you provide
Our website allows you to post information with a view to that information being read, copied, downloaded, or used by other people.
For example, when you leave a review or post a message on our website, we reasonably assume that you consent for the message to be seen by others. We may include your username with your message, and your message may contain information that is personal data.
Other examples include:
tagging an image
clicking on an icon next to another visitor’s message to convey your agreement, disagreement or thanks
In posting personal data, it is up to you to satisfy yourself about the privacy level of every person who might use it.
We do store it, and we reserve a right to use it in the future in any way we decide.
Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.
Provided your request is reasonable and there is no legal basis for us to retain it, then at our discretion we may agree to your request to delete personal data that you have posted. You can make a request by contacting us at editorial@designarchivistliving.com
13. Information obtained from third parties
We do not share or disclose any information collected through our website to any third party. However, we sometimes receive data that is indirectly derived from your personal data from third parties linked to our website. No such information is personally identifiable to you.
This website may include links to external websites, archives, publications, platforms, or research resources. Design Archivist Living is not responsible for the privacy practices or content of external sites.
They may also use other technology such as cookies or JavaScript to personalise the content of, and to measure the performance of their adverts.
We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties.
14. Service providers and partners
We may share your personal data with businesses that provide services to us, or with business partners.
As examples:
we may pass your payment information to our payment service provider to take payments from you
we may use fraud prevention agencies and credit reference agencies to verify your identity and we may pass your information to those agencies if we strongly suspect fraud on our website
we may pass your contact information to advertising agencies to use to promote our services to you
Use of information we collect through automated systems
15. Cookies
Design Archivist Living may use basic website analytics or cookies to understand how visitors use the site and to improve users experience.
Cookies are small text files that are placed on your computer's hard drive by your web browser when you visit a website that uses them. They allow information gathered on one web page to be stored until it is needed for later use.
When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.
If you choose not to use cookies or you prevent their use through your browser settings, you may not be able to use all the functionality of our website.
We use cookies in the following ways:
to track how you use our website
to record whether you have seen specific messages we display on our website
to keep you signed in to our website
to record your answers to surveys and questionnaires on our site while you complete them
You can usually adjust cookie settings through your browser.
16. Personal identifiers from your browsing activity
Requests by your web browser to our servers for web pages and other content on our website are recorded.
Record information may include your geographical location, your Internet service provider, and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.
We use this information to assess the popularity of the webpages on our website and how we perform in providing content to you.
We do not provide your personal data to advertisers or to third-party re-marketing service providers. However, if you are already a member of a website whose affiliated business provides such services, that affiliated business may learn of your preferences regarding your use of our website.
Other matters
17. Your rights
The law requires us to tell you about your rights and our obligations to you in regard to the processing and control of your personal data.
We do this now, by requesting that you read the information provided at http://www.knowyourprivacyrights.org
18. Encryption of data sent between us
We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser and to encrypt any data you give us.
Whenever information is transferred between us, you can check that it is done so using SSL by looking for a closed padlock symbol or other trust mark in your browser’s URL bar or toolbar.
19. Delivery of services using third party communication software
With your consent, we may communicate using software provided by a third party such as Facebook (WhatsApp), Apple (Facetime), Microsoft (Skype) or Zoom Video Communications (Zoom).
Such methods of communication should secure your personal data using encryption and other technologies. The providers of such software should comply with all applicable privacy laws, rules, and regulations, including the GDPR.
If you have any concerns about using a particular software for communication, please tell us.
20. Communicating with us
When you contact us through our website or by email, we collect the data you provide so we can reply with the information you need.
We record your request and our reply to help ensure accuracy in our process.
We may keep personally identifiable information associated with your message, such as your name and email address, so as to be able to track our communications with you.
21. Complaining
If you are not happy with our privacy policy, or if you have any complaint, then you should tell us.
If you are in any way dissatisfied about how we process your personal data, you have a right to lodge a complaint with the Information Commissioner's Office (ICO). This can be done at https://ico.org.uk/make-a-complaint/. We would, however, appreciate the opportunity to talk to you about your concern before you approach the ICO.
22. Retention period
Except as otherwise mentioned in this privacy notice, we keep your personal data only for as long as required by us:
to provide you with the services you have requested
to comply with other law, including for the period demanded by our tax authorities
to support a claim or defence in court
23. Compliance with the law
Our privacy policy complies with the law in the United Kingdom, specifically with the Data Protection Act 2018 (the ‘Act’) accordingly incorporating the EU General Data Protection Regulation (‘GDPR’) and the Privacy and Electronic Communications Regulations (‘PECR’).
24. Review of this privacy policy
We shall update this privacy notice from time to time as necessary.